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Computer files are an integral part of the day-to-day operation of every company. They include employee instruction manuals, company policy documents branding logo files, sales presentations among other vital assets. With more remote employees sharing digital files is a crucial way to communicate and collaborate on projects across departments.
Most popular file-sharing services provide different plans and features. They typically offer advanced security features to keep sensitive business information secure and prevent accidental leakage of information. This includes encryption keys, permissions, and the specialized “confidential” setting for internal use. They also let companies track how and when files are accessed by employees and teams. They also have industry standards such as HIPAA and FINRA to ensure data compliance.
File sharing is a great way to reduce time and eliminate the need to keep multiple copies of a document in your email inbox or on storage devices. This means less confusion and more work being done in a shorter amount of time.
While file sharing systems can help to reduce some of the pain issues associated with traditional methods for document transfer It is essential for businesses to be aware of the risks. This is especially important when dealing with sensitive data or intellectual property. It is easy for a person to send a file that contains private information about clients, PII/PHI or credit card details to a wrong person or even to malicious actors.