Online board meetings are a great option to keep board members engaged, and make decisions without having to travel. A few common issues could affect the efficiency of your board meetings and hamper the efficiency of your board meetings.
Disconnections. In contrast to a live meeting, remote participants may experience issues connecting to the virtual conference. This might not be a problem however it could cause feelings of disconnection and lower levels of engagement. Make sure that you have a video conferencing system that is user-friendly and has high-quality audio.
Inadequate documentation. The most important aspect of a board meeting is taking minutes, which must be clear and accurate. The person who takes minutes should document all key discussions and decisions in writing to avoid confusion later on. Additionally, you should consider investing in a document management system that useful source allows for secure sharing and storage of meeting materials and documents.
Involvement of board members is low. It is difficult to replicate the bonding between board members that you experience in person. To counter this, consider adding a few icebreaker activities and breakout sessions, or the option of a quiz during your meeting.
Time limitations. One of the biggest drawbacks to an online board meeting is the short amount of time to discuss every item on the agenda. Set an amount of time for each discussion. Do not the directors with topics that are difficult to discuss.